Openings >> Executive Assistant
Executive Assistant
Title:Executive Assistant
Location:Burr Ridge, IL

Who is BGRS?

At BGRS, we create customized mobility solutions that transform mobility into a driver of recruitment, development and retention. We are proud to be the partner of choice for many of the world’s most recognizable brands, including 35% of the Fortune 100 as well as the governments of the United States and Canada. Our diverse client portfolio represents a variety of industry segments.

BGRS is all about mobility. Come join one of the leading companies in global talent mobility, partnering with some of the largest organizations in the world to keep their employees on the move. We are committed to keeping our own talent on a career growth trajectory by fostering an engaging environment with development opportunities that create success for our clients and you. We support our employees by offering a flexible, innovative environment that allows them to focus on their clients and careers. We look forward to you joining our team and experiencing the power of what talent mobility can achieve.

Role Overview

In the role of Executive Assistant, you will support a group of senior leaders including 1 to 3 Senior Vice Presidents and a few Vice Presidents.  This stakeholder group may or may not be in the same location as the Executive Assistant.  Your role is to support and organize daily activities and projects as well as being proactive to anticipate support needed to assist the leaders.  Your responsibilities will be varied and will include not only daily administrative tasks but could also include project support and coordination.  You will work and collaborate across all levels of the organization, which could also include external clients and suppliers.  To be successful in this role, you must have knowledge, initiative, and motivation to work independently. In addition, an ability to be agile and work proactively. This role offers an extraordinary opportunity to learn and grow in a global organization.

  • Relationship Management – requires responsibility for securing the cooperation of others and shares knowledge with others for improved work performance.
  • Customer Focus – follows-up with customers on a regular basis to ensure and improve customers service.
  • Results Delivery – exercises judgement relying on defined processes and practices to determine appropriate action and develops recommendations for improvement.
  • Strives for Excellence – provides work support for immediate team

What You'll Be Doing

  • Support and coordination of daily tasks in order to keep leaders organized and efficient, which may include but is not limited to:
    • Calendar maintenance
    • Administrative support
    • Expense reporting
    • Preparation, planning, and coordinating of office or regional meetings or teleconferences
    • Preparation and coordination of domestic and international travel arrangements
    • Drafting meeting minutes
    • Drafting and editing PPT presentations, which could include preparing hard copy documents
    • Assist with expense and budget tracking for the division, as required
  • Act as liaison between the leaders and relevant parts of the organization
  • Ongoing maintenance and updates to relevant sections within Sharepoint and other company-related websites as needed
  • Assist with the preparation of local office events, “rallies” and/or global town hall meetings
  • Gather necessary information, including follow-up with relevant parties, to create and distribute division-related reports and dashboards in a timely manner
  • Collaborate and co-ordinate with other Executive Assistants across BGRS
  • Coordinate and/or lead special projects as required
  • Initiate follow up with necessary individuals in order to ensure deadlines or reporting are on track
  • Coordinate, edit, and distribute communications for leaders, which may include creating initial drafts
  • Participate in relevant committees, when necessary
  • Manage office supply procurement
  • Handle highly confidential information with the utmost discretion
  • Other duties as required by specific business unit

What You Bring to BGRS

  • Minimum 5+ years of advanced administrative experience, including experience working with senior leaders preferably in a global environment across multiple time zones
  • Associate/Bachelor’s Degree preferred
  • Advanced MS Outlook, Word and Excel skills, including proficiency in PowerPoint
  • Ability to work independently with minimal direction in a fast-paced environment
  • Must have the ability to work collaboratively across all levels of the organization with a customer-centric mindset
  • Strong coordination skills with the ability to balance multiple tasks, prioritize work in order to meet deadlines, and be agile with changes in environment and deadlines
  • Independently exercise good judgment, discretion and sound reasoning in making important decisions while looking for opportunities to make improvements
  • Superior organization and communication skills, both written and verbal, professional presence and an ability to multitask
  • High degree of professionalism, confidentiality, tact, discretion and judgment
  • Previous project management experience highly desirable

What BGRS Offers

  • Competitive salary and incentive plans
  • Workplace flexibility for a balanced work/life approach
  • Comprehensive benefits packages and wellness program
  • Generous company-paid vacation days and holiday time
  • Challenging, collaborative, diverse corporate culture
  • Ongoing opportunities for learning and career development

Follow BGRS

[Equal Employment Statement- US]
As an Equal Opportunity Employer, BGRS embraces diversity and, as such; is dedicated to considering all qualified applicants without regard to race, color, gender, religion, national origin, disability, age, sexual orientation, marital status, pregnancy and parenting status, protected veteran status and any other characteristic protected by law. Employment may be subject to additional background checks, drug testing and fingerprint processing.

[Equal Employment Statement- EMEA]

As an Equal Opportunity Employer, BGRS embraces diversity and, as such, is dedicated to considering all qualified applicants without regard to age, disability, gender, marriage or civil partnership status, race, religion, belief, sex, sexual orientation and any other characteristic protected by law.

All applicants are subject and consent to GDPR (General Data Protection Regulation) terms and conditions. Please click here for a full Privacy Notice.

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